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Student Relations Coordinator Saskatchewan Polytechnic Saskatoon, SK

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Competition Number P08484 
Bargaining Unit Professional Services 
Posting Title Student Relations Coordinator 
Classification Band 9 
Category of work Full Time 
Location Saskatchewan Polytechnic Saskatoon Campus 
Other Location(s) Saskatchewan Polytechnic Saskatoon Campus 
Building 
Other Building 
Date Posted 12/13/2018 
Closing Date 12/24/2018 
JIQ # 60047 
Start Date 12/13/2018 
End Date 06/30/2019 
Open Until Filled No 
Ongoing No 
Salary Range $2,359.42 - $2,818.35 biweekly 
Temporary Market Stipend 
Incumbent 
Hours of Work Non-Regulated (144 hours) 
Total Assigned days (AC) / Total Hours per biweekly pay 
72 hours biweekly. 

Posting Status Open 

Position classification (JIQ) is currently under review. 

Job Duties/Qualifications, Skills and Abilities(QSA) 
Job Duties 
Job Duties 
Under the direction of the Manager, Student Experience, the Student Relations Coordinator promotes the rights and responsibilities, well-being and safety of students and the whole Saskatchewan Polytechnic community. The Coordinator is responsible for the administration of Sask Polytechnic’s student conduct portfolio; working with students, faculty and staff to address confidential student conduct issues and identifying students needing support. The Coordinator also offers information and guidance on the Student Code of Conduct (Academic and Non-academic) and related processes to members of the Saskatchewan Polytechnic community. Additionally, the Coordinator will plan and assist in the administration and evaluation of the Office of Student Relations and provide input into the development of departmental goals, strategies, operations and procedures. 

Duties 

1. Addresses confidential student conduct cases 

  • Facilitates the reporting of non-academic student conduct complaints by individuals, departments, and organizations.
  • Conducts preliminary investigations into student conduct as appropriate by interviewing students and other witnesses.
  • Adjudicates allegations of violations of the Student Code of Conduct (Non-academic) and applies sanctions as appropriate, per the Code; ensure that student conduct is administered in a fair, impartial, non-adversarial, restorative, and educational manner.

2. Supports student inquiries and promotes student awareness of rights and responsibilities related to conduct and community safety. 

  • Provides educational outreach programs to the campus regarding conflict resolution, the student conduct code and conduct process, and other services that the Office of Student Relations provides to support student safety, wellness and conduct.

3. Provides advice, training, and education to faculty and staff 

  • Provides outreach, training and educational workshops to all campus constituency groups regarding policies, procedures, ethics, and best practices in student conduct and support.
  • Serves as a resource to faculty, staff, and students who seek to resolve conflicts formally or informally. Provides guidance and recommendations for case management in accordance with policy.

4. Develops and maintains records and documents 

  • Maintains confidential student disciplinary records in compliance with Saskatchewan Polytechnic Records Retention and Disposal Policy.
  • Maintains systems to effectively track and monitor student conduct cases, and carries out statistical analyses, reporting, and summaries for various departments regarding caseloads, types of conduct cases, and outcomes.

5. Participates in risk assessments, critical incident and emergency response 

  • Assists the Director, the Health, Safety and Security team, and the Sask Polytech emergency response management committee as needed in providing an appropriate and coordinated response to personal and campus emergencies involving students.

6. Travel is required. 

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE 
Specific Accountabilities 
Duties 
Required Qualifications, Skills and Abilities (QSA) 
1. Bachelor degree in Education, Social Work or Human Sciences or an equivalent combination of education and experience 
2. Minimum of five years recent and relevant experience, preferably in a post-secondary institution. 
3. Working knowledge of conflict resolution, alternate dispute resolution, restorative justice and/or administrative law. 
4. Working knowledge of MS Office Suite and ability to learn new software programs 
5. Working knowledge of threat/risk assessment and interviewing procedures 
6. Effective interpersonal and intercultural communication skills 
7. Effective oral and written communication skills 
8. Effective decision-making and analytical skills, including problem solving and needs analysis. 
9. Valid driver’s license. 
10. Demonstrates valuing diversity. 

Desired QSA

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